Case Studies & Examples

Document management systems (DMS)

Whether integrated into a company Intranet system or as a stand alone project repository, document management systems are a great way to share information with co-workers. The use of web technology such as the web browser interface makes the documents easy to find and suitable to share on a variety of platforms and operating systems.

What is a document managements system?

A system that allows authors to share their documents with a wider group over a secure network is in essence a DMS (Document Management System). Typically most companies store documents on a file server or shared drive on their computer network. The drawbacks however are:

• Authors often aren't disciplined enough to put documents in the correct location.
• Some users cannot access certain drives and cannot see public documents. Vice versa some documents should only be shared with certain individuals.
• Multiple uncontrolled versions are prevalent in the organisation.
• Documents are difficult to search for.

Using a web browser based system:

By utilising the web browser and its inherent technologies it is easy to provide an interface that is accessible to many users both within and outside the organisation.

The navigation menus can be tailored for individual audiences with whole areas out of bounds to certain individuals.

Web browser based technology usually means that there is no extra additional software for anyone to install. The familiar user interface of the browser and the DMS similarity to website navigation makes training a "non issue".

Our experience:

In 1996 we developed our first DMS for the London Borough of Southwark. The client asked us to automatically convert Microsoft Word documents to HTML to allow cross platform support at the time there was no "off the shelf" equivalents.

Since then we have produced a variety of DMS for many clients with differing needs.

Is a scientific instrumentation company and they use a Nexus bespoke Document Management System to index all of the documents that are produced throughout the build life of a customer's instrument.

• Test specifications
• Test results
• Wiring Diagrams
• Schematics
• Engineering Drawings
• Conformance Certification
• Customer Visit Reports
• Sales Quotations and literature

Are all accessible to customers and staff around the world.

This means that an engineer on the other side of the world can see easily the test results for the system produced years before. Alternatively they may see bespoke wiring schematics for individual build elements.

In some of our systems authors need to work collaboratively on documents before they become live and bespoke workflows for your company and be coded within our existing framework.

Contact us on 01273 384250 to discuss your requirements. Alternatively fill out the contact form on this page and we will contact you as soon as possible for a no obligation discussion.